Without the platform
Information about Fleet Management lives in separate spreadsheets, and nobody knows which version is current.
With Partiu Formatura
10 modules share the same class, graduate and event records.
People and teams · Fleet Management
Full control of the company's vehicle fleet
Manage vehicles, documents, maintenance, supplies, fines and IPVA in one place. Direct integration with accounts payable and operational cost reports.
The problem and the solution
What changes when Fleet Management works inside the platform
This is connected information about classes, graduates and events across 10 modules, replacing scattered spreadsheets and messages.
Without the platform
A request for a number takes time because someone has to combine data from several places.
With Partiu Formatura
Reservations and Use of Vehicles and Dashboard and Overview update together, with figures ready for the next meeting.
Without the platform
The process depends on who is working that day, and its history disappears.
With Partiu Formatura
Everyone follows the same workflow, with recorded actions and role-based permissions.
Without the platform
Connecting with other departments means exporting spreadsheets and entering data again.
With Partiu Formatura
Fleet Management shares information directly with other areas of the platform.
How it works
How information moves through Fleet Management
Each step is a real module in this area. Its output moves to the next step without anyone entering the same information again.
What is available in Fleet Management
- Reservations and Use of VehiclesWho has the car now, who reserved it and when will they return.5
- Dashboard and OverviewComplete panel with fleet indicators, monthly costs and expiration alerts.6
- Vehicle RegistrationComplete vehicle registration with technical data, photos and history.7
- Vehicle LinkingAssign vehicles to employees with mileage and period control.5
- Vehicle DocumentsControl of CRLV, insurance, licensing and other documents with expiration alerts.6
- IPVA and TaxesIPVA management with installment control, cash payment with discount and generation of accounts payable.6
- MaintenanceRecord preventive and corrective maintenance with mileage control and scheduling.6
- Traffic FinesControl of infractions with driver identification, scoring and payment.6
- SuppliesRegistration of supplies with consumption control, km/liter and costs per vehicle.7
- TMS: Transportadoras, Fretes e EntregasTransporte de carga com tabela de frete, carga consolidada, comprovante de entrega e auditoria da fatura.19
Featured
The actual cost of each vehicle, month by month
Vehicle registered with technical data and documents, linked to the employee with mileage control. CRLV, insurance and licensing notify you before expiry; IPVA becomes an account payable; preventive maintenance is scheduled by mileage; fine is linked to the driver; and each fill-up increases consumption in km/liter.
See this in action- CRLV expiration, insurance and licensing alerts
- IPVA in installments or in cash with a discount, becoming an account payable
- Preventive and corrective maintenance scheduled by mileage
- Fines with driver identification and score
Reservations and Use of Vehicles
Who has the car now, who reserved it and when will they return.
- Vehicle reservation by period, with approval
- Fleet availability dashboard
- Check-in and check-out with mileage and vehicle condition
- Usage tracking and monitoring
- Registered insurers and policies linked to the vehicle
Dashboard and Overview
Complete panel with fleet indicators, monthly costs and expiration alerts.
- Total active, maintenance and inactive vehicles
- Consolidated monthly cost: IPVA, maintenance, fuel and fines
- Documents close to expiration (30 days)
- Upcoming scheduled maintenance
- Fines pending payment
- Recently registered vehicles
Vehicle Registration
Complete vehicle registration with technical data, photos and history.
- Plate, Renavam, chassis, brand, model and color
- Year of manufacture and model, type of fuel
- Vehicle type: car, motorcycle, van, truck
- FIPE value and current mileage
- Acquisition date and value
- Photo of the vehicle and observations
- Filters by status, type and search by board
Vehicle Linking
Assign vehicles to employees with mileage and period control.
- Linking vehicle to user with start and end date
- Mileage record on delivery and return
- Reason for linking and observations
- Complete assignment history by vehicle
- End of link with final km record
Vehicle Documents
Control of CRLV, insurance, licensing and other documents with expiration alerts.
- Types: CRLV, Insurance, Licensing and others
- Document number, issue and expiration dates
- Scanned file upload
- Automatic status: current or expired
- Value and insurer (for insurance)
- Integration with accounts payable
IPVA and Taxes
IPVA management with installment control, cash payment with discount and generation of accounts payable.
- Registration by reference year and vehicle
- Cash option with single quota discount
- Installment with installment control
- Automatic generation of accounts payable
- Installment payment status
- Filters by year, status and vehicle
Maintenance
Record preventive and corrective maintenance with mileage control and scheduling.
- Type of maintenance: preventive, corrective or review
- Supplier, value and mileage at the moment
- Maintenance date and schedule for the next one
- Km to next scheduled maintenance
- Uploading invoice or receipt
- Direct shipping to accounts payable
Traffic Fines
Control of infractions with driver identification, scoring and payment.
- Infraction notice, date and description of the fine
- Severity (mild, medium, severe, very severe) and score
- Identification of the responsible driver
- Value and due date
- Uploading the infraction notice
- Payment and shipping status for accounts payable
Supplies
Registration of supplies with consumption control, km/liter and costs per vehicle.
- Date, mileage and liters filled
- Value per liter and total value
- Type of fuel and filling station
- Identification of the responsible driver
- Tax coupon upload
- Shipping to accounts payable
- Consumption history by vehicle and period
TMS: Transportadoras, Fretes e Entregas
Transporte de carga com tabela de frete, carga consolidada, comprovante de entrega e auditoria da fatura.
- Transportadora ligada ao cadastro de fornecedores, com modais, RNTRC, apólice e regiões atendidas
- Tabelas de frete versionadas com vigência, por faixa de peso e por origem e destino
- Faixa resolvida por especificidade: faixa de CEP vence cidade, que vence UF
- Cubagem com fator configurável e peso cobrado pelo maior entre real e cubado
- Valor mínimo, frete-valor e GRIS com piso, pedágio por fração iniciada e ICMS incluso ou por fora
- Importação da tabela por planilha, com cabeçalho reconhecido mesmo com unidade entre parênteses
- Cotação comparando tabelas próprias e integrações, com as opções e a escolhida gravadas
- Integrações de Jadlog, Loggi e Melhor Envio implementadas e desligadas até a credencial entrar
- Capacidade do veículo em peso e cubagem, própria ou da transportadora
- Consolidação de carga por ocupação relativa, porque o espaço acaba antes do peso
- Entregas com destinatário, janela e roteirização pelo mesmo otimizador das visitas comerciais
- App do motorista com sequência do dia, check-in no destino, foto, canhoto, assinatura e ocorrência
- Fila offline por identificador do aparelho: sem rede, registra e sobe depois sem duplicar
- Fatura de frete recalculada item a item pela tabela vigente na data
- Divergência acima da tolerância bloqueando a conta a pagar, checado no servidor
- OTIF pelo e lógico entre prazo e completude, com a janela combinada prevalecendo sobre a data prometida
- CT-e modelo 57 e MDF-e modelo 58 montados, numerados por série com reserva atômica e validados
- Assinatura com o mesmo certificado A1 usado na nota fiscal, e CT-e de entrada casado com a fatura
- Transmissão à SEFAZ atrás de travas de ambiente, pendente de homologação
Checklist
Everything included in Fleet Management
All 73 features in this area, grouped by module so you can compare systems item by item.
- Vehicle reservation by period, with approval
- Fleet availability dashboard
- Check-in and check-out with mileage and vehicle condition
- Usage tracking and monitoring
- Registered insurers and policies linked to the vehicle
- Total active, maintenance and inactive vehicles
- Consolidated monthly cost: IPVA, maintenance, fuel and fines
- Documents close to expiration (30 days)
- Upcoming scheduled maintenance
- Fines pending payment
- Recently registered vehicles
- Plate, Renavam, chassis, brand, model and color
- Year of manufacture and model, type of fuel
- Vehicle type: car, motorcycle, van, truck
- FIPE value and current mileage
- Acquisition date and value
- Photo of the vehicle and observations
- Filters by status, type and search by board
- Linking vehicle to user with start and end date
- Mileage record on delivery and return
- Reason for linking and observations
- Complete assignment history by vehicle
- End of link with final km record
- Types: CRLV, Insurance, Licensing and others
- Document number, issue and expiration dates
- Scanned file upload
- Automatic status: current or expired
- Value and insurer (for insurance)
- Integration with accounts payable
- Registration by reference year and vehicle
- Cash option with single quota discount
- Installment with installment control
- Automatic generation of accounts payable
- Installment payment status
- Filters by year, status and vehicle
- Type of maintenance: preventive, corrective or review
- Supplier, value and mileage at the moment
- Maintenance date and schedule for the next one
- Km to next scheduled maintenance
- Uploading invoice or receipt
- Direct shipping to accounts payable
- Infraction notice, date and description of the fine
- Severity (mild, medium, severe, very severe) and score
- Identification of the responsible driver
- Value and due date
- Uploading the infraction notice
- Payment and shipping status for accounts payable
- Date, mileage and liters filled
- Value per liter and total value
- Type of fuel and filling station
- Identification of the responsible driver
- Tax coupon upload
- Shipping to accounts payable
- Consumption history by vehicle and period
- Transportadora ligada ao cadastro de fornecedores, com modais, RNTRC, apólice e regiões atendidas
- Tabelas de frete versionadas com vigência, por faixa de peso e por origem e destino
- Faixa resolvida por especificidade: faixa de CEP vence cidade, que vence UF
- Cubagem com fator configurável e peso cobrado pelo maior entre real e cubado
- Valor mínimo, frete-valor e GRIS com piso, pedágio por fração iniciada e ICMS incluso ou por fora
- Importação da tabela por planilha, com cabeçalho reconhecido mesmo com unidade entre parênteses
- Cotação comparando tabelas próprias e integrações, com as opções e a escolhida gravadas
- Integrações de Jadlog, Loggi e Melhor Envio implementadas e desligadas até a credencial entrar
- Capacidade do veículo em peso e cubagem, própria ou da transportadora
- Consolidação de carga por ocupação relativa, porque o espaço acaba antes do peso
- Entregas com destinatário, janela e roteirização pelo mesmo otimizador das visitas comerciais
- App do motorista com sequência do dia, check-in no destino, foto, canhoto, assinatura e ocorrência
- Fila offline por identificador do aparelho: sem rede, registra e sobe depois sem duplicar
- Fatura de frete recalculada item a item pela tabela vigente na data
- Divergência acima da tolerância bloqueando a conta a pagar, checado no servidor
- OTIF pelo e lógico entre prazo e completude, com a janela combinada prevalecendo sobre a data prometida
- CT-e modelo 57 e MDF-e modelo 58 montados, numerados por série com reserva atômica e validados
- Assinatura com o mesmo certificado A1 usado na nota fiscal, e CT-e de entrada casado com a fatura
- Transmissão à SEFAZ atrás de travas de ambiente, pendente de homologação
Want to see Fleet Management in your operation?
See a demonstration using your own numbers, with no obligation. A conversation will help you decide whether the module solves your needs.