Business management · Suppliers
A single supplier record for the whole company, with qualification, documents with expiration dates, a performance score fed by every receipt, and supply contracts with locked prices. Catering, printing, decoration, transportation: your relationship with the people who supply your graduations stops living in WhatsApp memory and becomes a process with criteria, history, and rankings.
The problem and the fix
If any of these situations sounds familiar, it is because they happen in almost every graduation company, until the right system comes in.
The same supplier is registered three times under different names, and the history is scattered.
A single canonical record, with duplicate merging in simulation mode before it is applied. You see what would be merged, and no history is deleted.
The company buys from suppliers nobody ever vetted because no one has time for due diligence.
Qualification with status, owner, and expiration, due diligence with a final score, and credit checks by CNPJ through Serasa Experian right in the dashboard.
A supplier's permit or clearance certificate expires mid-season, and operations stop with it.
Documents with expiration dates, early alerts with a configurable number of days, and optional order blocking for suppliers with expired documents.
Nobody can say which caterer runs late most often or which print shop makes the most mistakes. The choice always comes down to gut feeling.
Automatic ratings for timeliness, quality, and price on every checked receipt, rolled into an overall score and reused as a criterion in the next quote.
The price agreed at the start of the year gets renegotiated item by item on every order.
A supply contract with a locked price list: each order is created as a call-off against the contract, with contracted and consumed balances in view.
The supplier's invoice arrives by email, gets lost in the inbox, and the purchase is left without a document.
Received Invoices: NF-e issued to your CNPJ are fetched automatically from SEFAZ, with the XML stored and the recipient acknowledgment handled in the dashboard.
In practice
Everyday situations at graduation companies, from the problem to the result, using the modules on this page.
A new decorator offered prices 30% below market to land three large events of the semester.
Before the first order, qualification required documents, and the CNPJ credit check revealed recent protests. The company asked for guarantees and split the volume with a second qualified supplier.
The decorator did fail at the second event, and operations kept running because plan B was already qualified, quoted, and under an active supply contract.
The company worked with four caterers, and the pick for each event came down to habit and friendship.
After a semester of automatic ratings on every receipt and event, the dashboard showed each one's overall score for timeliness, quality, price, and service.
The "favorite" caterer was the second worst for punctuality. Event allocation was reviewed with the numbers on screen, and complaints from classes went down.
The print shop raised invitation prices on every batch, always with a different excuse.
The company signed a supply contract with a per-item price list valid for twelve months. Every order became a call-off against the contract, with the price locked.
Printing costs became predictable in the budget, contracted and consumed balances were visible, and the annual adjustment was negotiated once, in bulk, with a before-and-after history.
How it works
Every step is a real module, and what comes out of one goes into the next without anyone typing it again.
Module by module
8 modules and 66 features on this page, all running on the same class, graduate and event records.
A supplier registration just for the entire company, with approval, documents and performance note.
Multiple suppliers respond to the same quote on their own portal, via link, without registration and without a password.
Price locked in contract, order created as a call and supplier performance measured alone.
Documents expire before they become a problem: alert first, block if needed.
Supplier scores built from deliveries, not impressions.
New partners for your operation, with verification and reputation.
Risk analysis before closing a deal, through Serasa Experian.
NF-e issued to your CNPJ arrive on their own, straight from SEFAZ.
Compare the modules and choose the setup that fits your operation.