Photos, video and delivery · Photo Studio
Schedule shoots by photographer and station, let graduates pick their photos in the app, run production on a kanban board with an automated editing pipeline, deliver in high resolution, and issue invoices without leaving the system. Your graduation studio stops running on WhatsApp, spreadsheets, and flash drives and starts working like a digital production line, from booking to cash in the register.
The problem and the fix
If any of these situations sounds familiar, it is because they happen in almost every graduation company, until the right system comes in.
The studio schedule lives in a notebook and on WhatsApp: double-booked slots, photographers who don't know the roster, and graduates who never show up.
Daily and per-photographer scheduling with service stations, automatic slot generation, and availability validated on the server before confirming. Graduates book on their own in the app and get automatic reminders.
Photo selection is chaos: screenshots, lists of file names sent by message, and arguments over how many photos the package includes.
Online selection with a photo allowance, automatic overage calculation, bonus photos, and instant payment by PIX, card, or boleto, all recorded on the graduate's order.
After selection, nobody knows where each order stands: edited? printed? delivered? The graduate calls to chase it.
Production kanban for selections and products with configurable columns and per-order status: the team moves the card and the graduate follows along, no phone call needed.
Photographers edit photo by photo into the early morning, and the visual style changes from one operator to the next.
An automated batch editing pipeline that follows the studio's style, with reusable presets and light and color adjustments calculated photo by photo. The operator just reviews and approves.
On shoot day the reception area turns into a packed room: nobody knows who arrived first or how long each person waited, and graduates ask every ten minutes whether it's their turn yet.
A front desk queue with check-in, call-up, and a timer per appointment, a call board on the reception TV, and a priority line for those who qualify. At the end of the day the system shows average wait, average duration, and how many appointments each photographer completed.
Discounts are agreed verbally, product bundles get worked out on a calculator, and sales commissions come from a spreadsheet nobody checks.
Coupons with expiration dates, caps, and usage limits, fixed-price kits added in one click, inventory that updates itself on every sale, and rule-based commissions with period closing that blocks double payments.
The studio's invoices get pushed to later, issued in another system, and month-end closing turns into archaeology.
Studio finance with invoices issued manually, in bulk, or automatically by trigger, with a tax preview and a PDF DANFE filed in the graduate's documents.
In practice
Everyday situations at graduation companies, from the problem to the result, using the modules on this page.
A studio with 3 photographers and 2 service stations needed to fit 180 graduates into five days of shoots before the commencement ceremony deadline.
The team roster generated slots automatically per station, graduates picked their time in the studio app, and availability was validated on the server with every confirmation.
All 180 shoots happened with no overlaps, no-shows dropped thanks to automatic reminders, and the occupancy report showed which photographer was most productive, a number that became the basis for the next roster.
A class of 120 graduates had an allowance of 15 photos per package, but the average pick was 30, and charging for the overage was awkward and slow.
Online selection displayed the allowance, calculated the overage photo by photo, and showed the total at checkout, with configurable installments and instant PIX payment.
Overage became real revenue on the same day as the selection, the studio stopped collecting by message, and the average value per graduate went up without a single extra salesperson.
During a week of shoots, 40 graduates per shift showed up at the front desk with no set time. The receptionist wrote names on paper and the line was settled by shouting, with complaints from people who arrived earlier and got left behind.
Every graduate now got checked in on arrival and called up by the system, with their name and counter showing on the reception TV. People with priority went into the priority line, and the attendant ran everything with keyboard shortcuts without taking their eyes off the customer.
Average wait time dropped because the coordinator could see the bottleneck in real time and open another counter before the line grew. The arguments over arrival order ended, and the per-photographer productivity report became the basis for the next day's roster.
After every graduation ball, the studio took two to three weeks to edit and deliver the selected photos, which led to complaints on the class's social media.
Selections flowed automatically into the editing pipeline, which applied the studio preset in batch. The operator reviewed the exceptions and released high-resolution delivery through the customer's exclusive link.
Turnaround fell from weeks to two days, complaints turned into public praise, and the studio started using fast delivery as a selling point for the next class.
How it works
Every step is a real module, and what comes out of one goes into the next without anyone typing it again.
Module by module
10 modules and 69 features on this page, all running on the same class, graduate and event records.
Schedule shoots by photographer, season and time, without scheduling clashes.
The treadmill of the day with check-in, call, timer and panel on the reception TV.
The graduate chooses the photos, the studio monitors them and charges the excess.
Production Kanban from selection to the final file delivered to the customer.
Studio services, products, options and sales team.
The counter's sales levers in one place, with the result next to it.
Revenue, receipts and studio invoice issued without rework.
The settings that define pricing and scheduling leave a trail of who changed what.
Session operations on the photographer's and attendant's phone.
The web version of the studio for photographers and the production team.
Compare the modules and choose the setup that fits your operation.