The problem
The band and the DJ were booked for sound check on the same stage at the same time.
With Partiu Formatura
Each act's schedule is generated from the show time, and overlaps on the same stage show up as conflicts before the day.
Graduation operation · Acts and entertainment
Graduation ball acts: stage schedule, rider, setlist, green room and fee for every band and DJ
Bands, DJs, singers, dance groups and special acts are what the class remembers about the ball, and a generic supplier record knows nothing about that. Here every act has a production sheet: setup, sound check and show times with no stage conflicts, rider and green room fulfilled, setlist approved, fee with taxes and installments in Accounts Payable, promotional material approved and a plan B ready to trigger.
The problem and the fix
The problems Acts and entertainment solves every day
If any of these situations sounds familiar, it is because they happen in almost every graduation company, until the right system comes in.
The problem
The green room didn't have what the rider asked for, and the act went on late.
With Partiu Formatura
The artist rider becomes a list with an owner and status per item, and the green room logs who delivered each thing and when.
The problem
The band played the song the institution had asked them not to play.
With Partiu Formatura
The setlist is approved by version, with restrictions per song. A song flagged as prohibited blocks approval.
The problem
Finance paid the last installment to an act that played half the time.
With Partiu Formatura
The final payment is only sent to Accounts Payable after the show is logged, and the report compares contracted time with time actually played.
The problem
The invitation went out with the wrong photo of the artist.
With Partiu Formatura
Name, photo, logo and promotional copy go through production and marketing approval, with version and usage expiration.
The problem
The DJ canceled the afternoon of the ball and nobody knew who to call.
With Partiu Formatura
Every act has alternatives with cost, availability and trigger conditions. Triggering one creates the new booking with the schedule copied over.
In practice
Real examples of Acts and entertainment working for you
Everyday situations at graduation companies, from the problem to the result, using the modules on this page.
Two acts, one stage
The scenario
The ball had a band at 11 p.m. and a DJ at 1 a.m., with both sound checks scheduled in the afternoon.
With the system
The schedule generated the stages for both acts and showed the sound checks overlapped by forty minutes.
The result
The DJ's sound check was moved earlier during event week, and the band's setup wasn't interrupted.
Overtime that made it to finance
The scenario
The committee asked for thirty more minutes of show during the party.
With the system
Production added the extra to the act's fee, and the report recorded the actual time played.
The result
The extra was paid with the event's class identified, with no arguments at close-out.
Substitution without improvising
The scenario
The lead singer lost his voice on the day of the event.
With the system
Leadership triggered the alternative already vetted, with a known cost, and the new booking inherited the schedule and the stage.
The result
The replacement act went on at the scheduled time, and the incident was recorded in the evaluation.
How it works
How information flows through Acts and entertainment
Every step is a real module, and what comes out of one goes into the next without anyone typing it again.
- 1BookThe act is registered and linked to the event with stage, duration and time.
- 2ScheduleThe stage schedule is built from the show time and flags conflicts.
- 3PrepareRider, setlist, green room and promotion are checked and approved.
- 4PayThe fee goes to Accounts Payable in installments.
- 5The nightActual times are logged, and plan B is one step away.
- 6CloseEvaluation and report compare what was contracted with what was delivered.
Module by module
Everything included in Acts and entertainment
6 modules and 24 features on this page, all running on the same class, graduate and event records.
Catalog and Booking
Who the act is and what was booked for each event.
- Type, style, lineup, standard duration, city and contacts
- Booking per event with stage, duration and show time
- Booking history and the act's average rating
- Linked supplier record when one exists
Stage Schedule
From arrival to departure, with no conflicts.
- Arrival, setup, testing, sound check, show, break, teardown and departure
- Conflicts between acts on the same stage
- Actual time logged and delay measured against tolerance
- Completed sound check read from Technical Production
Rider, Setlist and Green Room
What the act asked for, what it will play and what was delivered.
- Rider by category with owner and status
- Technical items sent to Technical Production without retyping
- Setlist by blocks, with per-song restrictions and approved version
- Green room with items, logged delivery and named access
Fee
Amount, taxes, installments, expenses and extras.
- ISS, IRRF and INSS withholding calculated
- Installments that must add up to the act's net amount
- Sent to Accounts Payable with a duplicate lock
- Final payment conditional on the show being logged
Promotion and Plan B
The act's brand approved and the substitution agreed on.
- Promotional material with dual approval and expiration
- Alternatives with cost, availability and trigger
- Triggering that creates the new booking
- Original booking marked as replaced
Evaluation and Report
What was actually delivered.
- Ratings for punctuality, quality, audience fit and relationship
- Incidents with impact and cost
- Contracted versus delivered in time, cost and rider
- Frozen close-out for leadership
Find the right plan for Acts and entertainment
Compare the modules and choose the setup that fits your operation.