Graduation operation · Classes
Each class is a project with a contract, payment plan, committee, event schedule and hundreds of graduates in different situations. In Partiu Formatura the class is the unit the whole system revolves around: finance closes by class, production schedules by class, and leadership compares profitability across classes without building a single spreadsheet.
The problem and the fix
If any of these situations sounds familiar, it is because they happen in almost every graduation company, until the right system comes in.
Every department has its own class spreadsheet, and none of them match when the meeting starts.
One class, one record. Sales, finance, production and photography read and write the same record, so discrepancies simply have nowhere to start.
Nobody knows whether a class is profitable until it's over.
Profitability per class adding up contracted revenue, received revenue, event cost, production cost and commission paid, updated while the class is underway.
The class enrollment code turns into chaos: students from another class signing up in the wrong place.
Controlled class codes with expiration, usage limits and a link to the right contract. Graduates join their own class, and the system won't let them get it wrong.
The class changes its date, venue or plan and the information never reaches the people who need it.
The change is made once in the class record and flows into the schedule, billing, staff scheduling and the graduates' app.
Classes from different years get mixed up on screen and nobody can find the one they need.
Listing by graduation year with tabs, search by institution and program, and status filters. The class of 2027 doesn't get in the way of whoever is closing 2026.
In practice
Everyday situations at graduation companies, from the problem to the result, using the modules on this page.
A company with 14 active classes wanted to know which ones were generating margin and which were draining cash, without waiting for the contract to end.
The per-class profitability dashboard compared contracted and received revenue with the event and production costs already posted and the rep's commission.
Two classes showed negative margins because of event costs above budget, and there was still time to renegotiate the catering before the party.
Sales closed a class of 180 graduates, and operations had to start collecting enrollments the following week.
The class was created with a payment plan, event schedule, enrollment code and contract template, and the online enrollment link was sent to the class representatives.
The first enrollments came in the same day, with digitally signed contracts and billing already generated, and nobody on the team typed a single record.
The ball venue changed the date two months in advance, and the company had to notify 200 graduates and reorganize staff and suppliers.
The date was corrected in the class event; the graduates' app updated the schedule, a targeted notice went out to the class and the staff schedule was rebuilt.
Not a single individual call was needed, and the field team got the new schedule with the old day already cleared.
How it works
Every step is a real module, and what comes out of one goes into the next without anyone typing it again.
Module by module
6 modules and 32 features on this page, all running on the same class, graduate and event records.
The class starts in sales and ends at final delivery, with every step recorded.
The code graduates type to join the right class, with a record of who used it.
Contracted, received, receivable and delinquency per class, down to each installment.
Commencement, ball, mass, rehearsal and trip on the same calendar, with cost and staff.
Is the class profitable? Is it healthy? Both questions answered with numbers.
What was agreed with the class, item by item, so you can bill and deliver without friction.
Compare the modules and choose the setup that fits your operation.