Graduation operation · Volunteers
Commencement ceremonies, religious services and class parties run on people who aren't paid: committee family members, graduates from other classes, church groups, students who need hours. Today that means group chats and spreadsheets. Here every volunteer has a role, shifts with no time conflicts, training before taking a post, QR attendance, logged communications and a certificate for the hours served.
The problem and the fix
If any of these situations sounds familiar, it is because they happen in almost every graduation company, until the right system comes in.
The reception schedule is in a spreadsheet, and when the time comes one post is short-staffed and another has too many people.
Shifts with openings per role, assignment with suggestions of who is qualified and each role's fill rate visible on the dashboard.
The same person was put on two posts at the same time.
Time conflicts are refused at assignment, naming the overlapping shift, across all events.
The volunteer arrives at the post without knowing what to do.
Training per role with material and quizzes graded on the server. Roles that require training only accept people who passed.
Nobody knows who arrived, who left and who didn't show up.
Attendance by hand or by the volunteer's QR, with absences marked in one tap and hours calculated from check-in and check-out.
The coordination team's message gets lost in the group chat and there's no record of who received it.
Messages by shift or role via the company WhatsApp, email and push, with each recipient's result saved.
The student asks for an hours certificate and nobody can prove anything.
Hours, points and badges calculated, and a PDF certificate with a code anyone can check through public verification.
In practice
Everyday situations at graduation companies, from the problem to the result, using the modules on this page.
The commencement ceremony needed twelve volunteers for reception and credentialing, split into two shifts.
The sign-up link was sent to the committee, volunteers picked their shifts on the portal and completed training on their phones.
On Thursday the dashboard showed both roles filled and everyone passing the training.
Two volunteers on the 6 p.m. shift hadn't arrived fifteen minutes before the start.
The attendance list showed who was missing, and the coordination team messaged only the next shift asking for backup.
Both posts were covered before the doors opened, and the absences were recorded.
Students in a technical program needed to document hours of activity at events.
Hours were calculated from each shift's attendance, and the certificate was issued with a verification code.
The institution checked the certificates by code, without calling the company.
How it works
Every step is a real module, and what comes out of one goes into the next without anyone typing it again.
Module by module
6 modules and 30 features on this page, all running on the same class, graduate and event records.
Who helps and what each person knows how to do.
The event schedule with no conflicts and no empty posts.
The volunteer arrives knowing what to do.
Who arrived, who left and who was absent.
The message that arrives and stays on record.
Hours served turn into points, badges and a certificate.
Compare the modules and choose the setup that fits your operation.