Business management · Contracts
Contracts with the institution, suppliers and partners, with versions compared clause by clause, approval levels by amount, a clause library with standard wording, sequential electronic signing with public hash verification, optional ICP-Brasil digital signature using your own company certificate and amendments that update value and term automatically. The envelope follows up, expires and escalates on its own, fields are placed on the PDF by dragging with the mouse, a whole class is sent at once from a spreadsheet, the repository is searchable by full text and the radar warns who is expiring before the notice period runs out. The class contract stops being a PDF lost in an email and becomes a living document, monitored and connected to finance.
The problem and the fix
If any of these situations sounds familiar, it is because they happen in almost every graduation company, until the right system comes in.
The class contract is edited by three people and nobody knows which version went out for signature.
Numbered versions with side-by-side comparison, clause by clause, and a timeline logging every change. The version sent is always identifiable and immutable.
A salesperson grants an off-standard condition and the company only finds out when it becomes a dispute.
A clause library with standard wording and pre-approved alternatives, automatic deviation analysis before sending and a missing mandatory clause blocking the contract.
A high-value contract signed without going through the board, because the workflow was an email.
Approval levels by value range and contract type: sending for signature stays blocked until approval comes through, and raising the value afterward voids the sign-off.
The witness signs before the contracting party and the document has to be redone from scratch.
Sequential signing: the next signer is only invited once the previous one finishes, with the link locked for anyone whose turn hasn't come.
Amendments and renewals are scattered and nobody knows the contract's current value.
Amendment, addendum, renewal, mutual termination and rescission as child documents: a signed amendment updates the main contract's value and term automatically, and a termination cancels scheduled billing.
Contractual obligations (album delivery, event date, payouts) are only remembered when the client complains.
Contractual obligations with an owner and deadline, alerted at D-7, D-1, on the day and when overdue, with expiration and renewal alerts fired by a daily routine.
Someone on the team spends the week chasing signatures on WhatsApp, and the contract stays open forever.
The envelope has its own cycle: a reminder schedule in days after sending, expiration that closes links on the deadline, escalation to the internal owner when a signer stalls and a separate warning when the invitation was never opened.
The other party says they never got the email, and nobody can prove otherwise.
Delivery log per message: delivered to the server, not sent or bounced, with the address in plain sight. No more guessing between who didn't receive it and who ignored it.
Each signature line has to be placed on the PDF by trial and error, or by someone who knows the API.
A visual editor on the PDF itself: drag a field from the palette onto the page, resize by the handle, pick the signer by color, mark it required, repeat it on every page and save the layout as a preset for the next contract.
Three hundred identical contracts for three hundred graduates become three hundred records typed by hand.
Bulk signature batches: paste or upload a spreadsheet, review the rows before saving, process in batches with a progress bar and reprocess only the rows that failed.
Finding which contract contains a specific clause means opening file after file.
A full-text searchable repository, with status, stage and category facets, automatic indexing on every change and real reading of imported PDFs, including OCR when the file is a scanned image.
The auto-renewing contract renews on its own because the notice period passed without anyone noticing.
An expiration radar that treats a missed notice period as its own status, separate from expired, with one-click renewal and price adjustment calculated on the current value, not the original one.
Starting a contract from scratch in Word, copying clauses from an old contract nobody knows is up to date.
A library of 74 ready-made templates covering graduation, events, suppliers, catering, structure, media and legal. Importing creates an editable template for your company, with anything the system doesn't have highlighted in yellow to fill in.
In practice
Everyday situations at graduation companies, from the problem to the result, using the modules on this page.
To close a large class, a salesperson added a no-penalty cancellation clause that didn't exist in the company's standard.
Automatic deviation analysis flagged the clause as outside the standard wording before sending and, given the high risk, required legal approval before releasing it for signature.
The clause was renegotiated to the pre-approved alternative, the class closed with the risk under control and the company avoided a precedent that would have been costly in future negotiations.
A Medicine class expanded its package mid-cycle: more graduates, a second event and a new total value.
The amendment was generated as a child document of the original contract, went through the approval level for the new value and was signed electronically by the parties.
The main contract's value and term were updated automatically, the billing schedule adjusted and the dossier brought contract, amendment, approvals and evidence together in one place.
The contract with the committee required signatures from the company, the class representatives and four witnesses, and the order always got mixed up.
Sequential electronic signing invited each signer in the right order, with the link locked for anyone whose turn hadn't come and automatic signing on the company's side.
The document was completed in days, with a certificate of authenticity, hash and public verification link, and the signed contract was automatically filed in the class documents.
A supply contract was sent and sat idle: the buyer followed up on WhatsApp whenever he remembered, and the deadline saved on the envelope had no effect at all.
The follow-up schedule started running every hour, reminding on the third, seventh and twelfth day, respecting each person's channel and the minimum interval between two reminders. On the deadline, the envelope expired and the links were closed.
The other party signed after the second reminder, with no one on the team chasing. When a contract doesn't close, the internal owner is notified and those who already signed stay signed: the proof doesn't expire with the deadline.
An institution claimed it never received the signing invitation, and the team had no way to tell whether the problem was the address or the interest.
Each message got its own log with delivery status, and an invitation sent more than 48 hours earlier with no opens became a delivery problem warning, not a negotiation issue.
The screen showed the email bounced by the provider, the address was fixed and the contract closed the same day, without another week of follow-ups to a wrong address.
A company needed signatures from three hundred graduates on a single document, and the routine was creating contracts one by one.
The spreadsheet was checked right in the browser before saving, showing recognized rows, ignored columns and rows without email. The batch processed in chunks, with a progress bar and errors described row by row.
Everything went out the same afternoon, the four rows with invalid emails were fixed and reprocessed on their own, and none of the others had to be redone.
Legal needed to know which active contracts contained a specific penalty clause, including those imported as scanned PDFs.
The repository indexes the text of every contract, including text extracted from PDFs and, when the file is an image, text recognized by OCR. Search returns results with status, stage and category facets.
The affected contracts showed up in a single query, with the active filter right beside them, and the review took one afternoon instead of a week of digging.
How it works
Every step is a real module, and what comes out of one goes into the next without anyone typing it again.
Module by module
16 modules and 116 features on this page, all running on the same class, graduate and event records.
The contract with its own lifecycle, from draft to termination.
Child documents that keep the main contract always up to date.
Approval levels, standard wording and an evidence trail before signing.
Signing order enforced and public document verification.
The contract you send follows up, expires and escalates on its own.
Signature fields laid out on the PDF itself.
The whole class sent at once, from a spreadsheet.
Search inside the text of every contract, including scanned ones.
Rules that act on their own when something happens to a contract.
The queue of what's expiring, with the renew button right beside it.
74 contract templates to import and edit as your own.
The same contract-grade proof available to other modules.
Your company certificate stamping the PDF, whenever you want that level.
The proposal that becomes a contract without retyping anything.
Your in-house legal knowledge reused in every contract.
The supplier side with the same rigor: locked prices and a watched term.
Compare the modules and choose the setup that fits your operation.