Business management · Accounting
General ledger, journal, and trial balance generated from real operational activity, a single chart of accounts shared with finance, monthly closing with a lock, deferrals, fixed assets with automatic depreciation and amortization, disposals calculated by type, subledger-to-ledger reconciliation, and complete financial statements, including consolidated by branch. Your accountant gets a link with the accrual period frozen instead of asking for files by email.
The problem and the fix
If any of these situations sounds familiar, it is because they happen in almost every graduation company, until the right system comes in.
The accountant gets a box of statements and spreadsheets and spends a week classifying what has already been paid.
Posting rules turn each day's activity into automatic entries in the right account, and anything without a rule becomes an item to review, never a guessed entry.
Graduation revenue is recognized all at once in the month the contract is signed, and the results are misleading all year.
Deferred revenue recognized month by month using the class's method (straight-line over the contract term or in full in the event month), with a daily recognition job and rounding cents settled in the last accrual period.
Someone changes an entry in a month that is already closed, and the trial balance no longer matches what was delivered.
Monthly closing that blocks retroactive changes; reopening only with author, time, and justification logged, plus an audit trail with no edit or delete option in the application.
The company has two branches, and the consolidated statements are built in a spreadsheet every month, with formulas breaking.
Income statement (DRE), balance sheet, cash flow statement and statement of changes in equity generated from the ledger itself with no data entry, plus a group consolidation of the income statement and balance sheet eliminating flagged accounts.
Cameras, lenses, and equipment bought years ago were never depreciated, and assets are overstated.
Fixed assets with item records, useful life, and residual value: monthly depreciation is calculated and posted automatically, and disposal by sale or loss calculates the gain or loss on its own.
The accounting ledger and the finance balances never match, and nobody knows where the difference is.
Reconciliation between the ledger and finance balances, with daily reconciliation suggestions that only take effect after someone reviews and accepts them.
In practice
Everyday situations at graduation companies, from the problem to the result, using the modules on this page.
A company with eight active classes and two branches took more than two weeks to close each accrual period, between gathering statements, classifying expenses, and assembling the accountant's package.
With posting rules, finance activity became automatic entries throughout the month. At period end, the checklist showed what was still missing, and closing froze the period.
The close now takes days, the period dashboard stays current as activity comes in, and the accountant receives a link with the frozen reports.
The company collected monthly payments over eighteen months but recognized revenue as cash came in, and monthly results swung without reflecting the operation.
It turned on revenue deferral using the contract's straight-line method: each monthly payment is now recognized month by month, calculated on the expected cumulative amount, with a daily recognition job.
The income statement (DRE) now shows the real economic result of each period, the bank accepted the statements without qualifications, and leadership stopped making decisions on distorted numbers.
The studio had cameras, lenses, printers, and furniture bought over the years, with no depreciation tracking at all.
The items were registered as fixed assets with acquisition date, value, useful life, and residual value. Depreciation is now calculated and posted automatically every month.
Assets now reflect their real value, the disposal of two sold pieces of equipment calculated the gain or loss on its own, and each item's record shows cost, accumulated depreciation, and book value.
How it works
Every step is a real module, and what comes out of one goes into the next without anyone typing it again.
Module by module
29 modules and 216 features on this page, all running on the same class, graduate and event records.
Competence open on a single screen: results, closing and what is still outside the ledger.
An account tree that already knows where each balance appears in the Income Statement and DFC.
Complete bookkeeping within the system, fed by the financial movement itself.
A closed period is a period that no one touches anymore, not even by mistake.
The system scans the month before you close and tells you what is still wrong.
The accounting is closed, the finance department stops working that month.
The account that jumped from one month to the next is explained before it becomes a question for the accountant.
At the end of the process, a closed package comes out, not a bunch of loose files.
Revenue and expenses recognized in the right accrual, month by month, without manual calculation.
The asset enters the asset, depreciates on its own every month and the intangible asset is amortized using the same rule.
Sale, scrapping, loss, donation and accident are treated as different events, because they are.
Proof that the sum of the tokens matches the ledger, before the month closes.
The bank statement crossed with the ledger entries, with a suggestion that no one accepts alone.
Income statement, balance sheet, DFC and DMPL come from the ledger itself, including consolidated.
Read the result by cutting out the operation that made the decision, without creating parallel accounting.
Calculation of the period with calculation memory and SPED files ready for PVA.
Part A and part B of LALUR, with losses compensated within the legal limit.
INSS, IRRF, ISS, PIS, COFINS and CSLL captured at origin, before calculation.
The calendar of what needs to be delivered, with responsible person and proof of delivery.
The group's consolidation as its own book: dated participation, launched elimination and demonstration that freezes.
Tax rules engine, automatic tax calculation, obligation calendar and guide control.
Federal, state, municipal, FGTS and labor with an expiration date in sight.
Tax paid in arrears calculated with official fine and interest, not with pocket rule.
A scan that looks for discrepancies before the tax authorities look for you.
Simple, Assumed and Actual Profit compared to your actual twelve months.
The parallel of the new model calculated on your current revenue.
Who moved, when and what, in a log that no one can edit later.
The default regime, counter and accounts defined once, valid for the entire module.
The accountant receives a link with the frozen competence, instead of requesting a file by email.
Compare the modules and choose the setup that fits your operation.