The problem
The vehicle registration expired and nobody noticed until the police checkpoint.
With Partiu Formatura
Vehicle documentation with expiration dates and alerts before they lapse, alongside insurance and inspection.
Business management · Fleet
Fleet under control: vehicles, drivers, fueling, maintenance and traffic fines
The van that carries the crew, the sales team's car, the truck that hauls the setup: a graduation company's fleet is expensive and easily slips out of control. The module handles vehicle records, documentation, fueling, preventive maintenance, traffic fines and cost per kilometer driven, with the driver identified on every trip.
The problem and the fix
The problems Fleet solves every day
If any of these situations sounds familiar, it is because they happen in almost every graduation company, until the right system comes in.
The problem
A fine arrives and nobody knows who was driving.
With Partiu Formatura
Trips with an identified driver, so the fine is linked to whoever was behind the wheel and to the corresponding event.
The problem
Fueling is paid without checking consumption, and spending rises with no explanation.
With Partiu Formatura
Fueling with mileage, liters and amount, generating average consumption per vehicle and an alert when it strays from the norm.
The problem
Maintenance only happens when something breaks, and always the day before an event.
With Partiu Formatura
Preventive plan by mileage and by date, with advance alerts and history per vehicle.
The problem
There is no way to know how much the fleet costs per event served.
With Partiu Formatura
Cost per vehicle and per trip allocated to the event, feeding into the class margin.
In practice
Real examples of Fleet working for you
Everyday situations at graduation companies, from the problem to the result, using the modules on this page.
Abnormal consumption caught within the month
The scenario
Fuel spending on one van rose 30% with no increase in operations.
With the system
Average consumption started being calculated at each fill-up, and the alert fired when the pattern broke.
The result
The inspection found a mechanical problem at an early stage, fixed before it became a breakdown on event day.
Fines assigned to whoever was driving
The scenario
Fines arrived months later and the company absorbed all of them without question.
With the system
Every trip started recording driver, time and destination, and fines were matched against that record.
The result
Accountability became clear, and the number of violations dropped once drivers knew about the control.
Preventive maintenance done before the season
The scenario
Commencement season was starting in two weeks and the fleet had no scheduled service.
With the system
The mileage-based preventive plan pointed out which vehicles were close to their limit.
The result
Services were done in the open window, and no event had a transportation problem all season.
How it works
How information flows through Fleet
Every step is a real module, and what comes out of one goes into the next without anyone typing it again.
- 1Vehicle registeredDocuments with expiration dates and a maintenance plan set from the day it joins the fleet.
- 2Trip loggedDriver, destination, event, and mileage are recorded at departure and on return.
- 3Costs postedFuel and maintenance come in with receipts and become accounts payable.
- 4Preventive alertsExpiring documents and upcoming services trigger a warning before the roadside check or the breakdown, not after.
- 5Cost calculatedCost per kilometer and per event goes into the margin of the class served.
Module by module
Everything included in Fleet
6 modules and 30 features on this page, all running on the same class, graduate and event records.
Records and Documentation
The vehicle, with everything that needs to be up to date to hit the road.
- Records with license plate, model, year, VIN and status
- Registration, insurance and inspection with expiration dates
- Alert before each document expires
- Photos and documents attached to the vehicle
- Ownership and disposal history
Trips and Drivers
Who took what, where and when.
- Trips with driver, destination, departure and return
- Starting and ending mileage recorded
- Link to the event served
- Vehicle departure and return checklist
- Incidents logged during the trip
Fueling and Consumption
Fuel measured, not estimated.
- Fueling logged with liters, amount, and mileage
- Average consumption calculated per vehicle
- Alert when consumption strays from the historical pattern
- Receipt attached to the entry
- Cost flowing into accounts payable
Maintenance
Preventive scheduled, corrective recorded.
- Preventive maintenance plan by mileage and by date
- Early alert for what is about to come due
- Work order with parts, labor, and supplier
- Complete history per vehicle
- Maintenance cost built into the cost per kilometer
Fines and Violations
Every violation with an owner, a deadline, and an outcome.
- Fine recorded with date, location, and amount
- Linked to the trip and to the driver
- Appeal and payment deadlines under control
- Payroll deduction when company policy allows it
- Violation report by driver and by vehicle
Cost and Tracking
What each kilometer costs, and where the vehicle has been.
- Cost per kilometer combining fuel and maintenance
- Trip cost allocated to the event it served
- Integration with vehicle tracking, when contracted
- Comparison across vehicles in the fleet
- A basis for deciding whether to renew or outsource
Find the right plan for Fleet
Compare the modules and choose the setup that fits your operation.