The problem
Paper vouchers get lost, torn and lost again, and spending turns into guesswork.
With Partiu Formatura
QR tabs linked to the graduate or the ticket, with no paper to lose.
Graduation operation · Event spending
Event spending with no lines and no notebooks: QR tabs, POS and on-the-spot closing
Bars, food courts and giveaways at graduation events are usually tracked with paper vouchers and notebooks, and the losses only show up at the end of the night. With QR tabs, mobile POS and closing per graduate, spending is recorded as it happens, charged to whoever consumed it and reconciled before the party ends.
The problem and the fix
The problems Event spending solves every day
If any of these situations sounds familiar, it is because they happen in almost every graduation company, until the right system comes in.
The problem
Spending is billed from memory the next day, and revenue always comes up short.
With Partiu Formatura
Every item is recorded on the spot, with price and point of sale, and the closing comes out ready.
The problem
There's no way to know how much the bar sold while the party is going on.
With Partiu Formatura
A live dashboard per point of sale, showing what's selling and how much has been consumed.
The problem
The venue internet drops and service stops.
With Partiu Formatura
POS with offline operation: sales keep going and sync when the network is back.
The problem
There's no proper way to charge for what a graduate's guest consumes.
With Partiu Formatura
Guest spending linked to the ticket, consolidated in the closing of the responsible graduate.
In practice
Real examples of Event spending working for you
Everyday situations at graduation companies, from the problem to the result, using the modules on this page.
Ball bar closed out before the party ended
The scenario
Reconciling the bar took the entire next day, and inventory and cash never matched.
With the system
Every sale started being recorded on the mobile POS, with inventory deducted and linked to the graduate's tab.
The result
The closing came out before the party ended, with inventory and cash matching, and the next-day argument disappeared.
Guest spending charged to the responsible graduate
The scenario
Guests were consuming and nobody knew whom to charge afterwards.
With the system
Each guest tab was linked to the ticket and, through it, to the responsible graduate.
The result
Spending was consolidated in the graduate's closing, itemized per guest, with no lost charges.
Internet outage without stopping service
The scenario
The venue had an unstable network and service stopped with every drop.
With the system
The POS started running with an offline queue, recording sales locally.
The result
Service carried on normally and everything synced later, with no lost sales and no stalled lines.
How it works
How information flows through Event spending
Every step is a real module, and what comes out of one goes into the next without anyone typing it again.
- 1Tab openedThe graduate or guest receives a QR linked to their record, with no paper voucher.
- 2Spending recordedThe POS logs every item with price and point of sale, deducting it from inventory.
- 3MonitoringThe organizers see revenue per point of sale while the party is going on.
- 4CloseoutSpending is consolidated per graduate, with their guests itemized.
- 5BillingThe amount is paid on the spot or posted to the class finances, with a receipt available.
Module by module
Everything included in Event spending
6 modules and 31 features on this page, all running on the same class, graduate and event records.
QR Tabs
The tab on the customer's phone, with no paper.
- QR linked to the graduate or to the guest's ticket
- Customers check their own spending in real time
- Tab per guest, consolidated under the responsible graduate
- Spending blocked above the limit, when configured
- Tab closing with a detailed summary
Event POS
A point of sale that works at a stand, even with a poor network.
- Point of sale app for on-site operation
- Sales linked to the tab by scanning the QR
- Offline operation with automatic sync
- Thermal receipt printing over Bluetooth, USB or network
- Multiple points of sale at the same event
- Cash register closing per operator
Event Inventory
What left inventory matched what was sold.
- Inventory deducted at the moment of sale
- Control per point of sale
- Leftover count at the end of the event
- Losses and complimentary items logged with a reason
- Restocking during the event, with records
Closing and Billing
Whoever consumed pays, and the numbers add up.
- Spending consolidated per graduate
- Breakdown by guest and by point of sale
- Billing integrated with the class finances
- Payment on the spot or posted to a future installment
- Receipt available to the customer
Live Monitoring
While the party is going on, the organizers see what's happening.
- Dashboard per point of sale, with revenue and items sold
- Ranking of the most consumed products
- Comparison with what was expected for the event
- Low stock alerts during the party
- Audience present cross-referenced with average spending
Validation and Receipts
Customers check what they consumed, and the company can prove it.
- Receipt with a QR code for public validation
- Spending lookup in the graduate app
- Disputes logged and handled
- Audit trail for every entry, with operator and time
- Final report by event and by class
Find the right plan for Event spending
Compare the modules and choose the setup that fits your operation.