The problem
The committee's fund lives in a spreadsheet only one person touches, and nobody checks it.
With Partiu Formatura
A shared fund in the portal, with inflows, outflows, attached receipts and a balance visible to the whole committee.
Graduation operation · Graduation committee
A committee with real transparency: shared fund, voting, minutes and approvals
The graduation committee makes decisions, raises money and reports back, and almost always does it through a WhatsApp group, a shared spreadsheet and a cash box. The Committee Portal gives these people one place with a shared fund, recorded votes, minutes and formal approvals, without opening your entire finance department to them.
The problem and the fix
The problems Graduation committee solves every day
If any of these situations sounds familiar, it is because they happen in almost every graduation company, until the right system comes in.
The problem
The decision was made in the group chat and nobody remembers who agreed.
With Partiu Formatura
Formal voting with a deadline, quorum and recorded result, plus minutes generated from what was decided.
The problem
Each year's committee handover starts from scratch, with no history.
With Partiu Formatura
The portal keeps past terms, decisions, financial reports and documents, so the new committee takes over with context.
The problem
The company approves committee requests over text messages, with no record and no deadline.
With Partiu Formatura
An approval flow between committee and company, with request, attachment, deadline and recorded response on both sides.
The problem
The committee asks for the class financial reports and the team builds them by hand every time.
With Partiu Formatura
Financial reports generated by the system itself, at the level of detail the company allows, always up to date.
In practice
Real examples of Graduation committee working for you
Everyday situations at graduation companies, from the problem to the result, using the modules on this page.
Voting on the invitation color, without endless debate
The scenario
The committee spent three weeks debating the invitation design in a group chat without getting anywhere.
With the system
The decision became a vote in the portal, with options, a two-day deadline and a set quorum.
The result
The choice came out on time, with a record of who voted for what, and production started without anyone later saying they hadn't been consulted.
An auditable shared fund at the end of the term
The scenario
The committee raised money for the cocktail party with raffles and its own events, and the final financial report created distrust.
With the system
Every inflow and outflow was posted to the shared fund with a receipt attached, visible to the whole committee in real time.
The result
The financial report was just a printout of what had already been posted, and the assembly ended with no argument over amounts.
Supplier approval on record
The scenario
The committee wanted to hire an outside photographer for an event, and the company needed to assess the impact on the contract.
With the system
The request came in as a formal request in the portal, with the quote attached, and the company replied with its assessment and conditions.
The result
The decision was documented on both sides, with date and owner, avoiding the "you had authorized it" argument months later.
How it works
How information flows through Graduation committee
Every step is a real module, and what comes out of one goes into the next without anyone typing it again.
- 1Elected committeeThe class chooses its representatives and they get portal access, scoped to their own class.
- 2Formal decisionsAnything that needs consensus becomes a vote with a deadline and quorum, not an endless message thread.
- 3Shared fundThe committee's fundraising and spending are posted with receipts, visible to every member.
- 4Dialogue with the companyRequests and approvals go through the formal channel, with deadlines and responses recorded on both sides.
- 5Financial reportingThe assembly gets a report generated by the system, and the next term takes over with the history.
Module by module
Everything included in Graduation committee
6 modules and 32 features on this page, all running on the same class, graduate and event records.
Class Collective Box
The money the committee raises, with entries, receipts and balance in plain sight.
- Inflows and outflows with category, date and owner
- Receipt attached to every entry
- Updated balance visible to the whole committee
- Complete separation from company cash
- Financial report ready for the assembly
- History preserved across terms
Votes
Decisions with a deadline, quorum and record of who voted.
- Create votes with options and a deadline
- Configurable minimum quorum
- Vote recorded per member, with date and time
- Result tallied automatically at closing
- Voting history for the term
- Minutes generated from the result
Minutes and Meetings
What was discussed and decided, with attendance on record.
- Meeting with agenda, date and attendance list
- Minutes written in the portal and archived
- Resolutions linked to the corresponding votes
- Documents attached to the meeting
- Access to minutes from previous terms
Approvals with the Company
The formal channel between committee and company, with deadlines and responses.
- Committee request with description and attachment
- Approval queue on the company side, by role
- Response with assessment, conditions and deadline
- Notifications to both sides at every update
- Complete history of the formal conversation
Class Financial Transparency
The committee follows whatever the company shares, always up to date.
- View of the class's contracted, received and receivable amounts
- Level of detail controlled by the company
- Documents and contracts available for reference
- Financial reports generated by the system itself
- No access to the company's overall finances
Committee App
The committee on their phones, because that's where they make decisions.
- Dedicated app mirroring the portal
- Notifications for open votes and approaching deadlines
- Shared fund lookup from the phone
- Approvals and requests from anywhere
- Access separate from the regular graduate app
Find the right plan for Graduation committee
Compare the modules and choose the setup that fits your operation.