Business management · Finance
Accounts receivable by class and by graduate, automatic billing via boleto, PIX and card, accounts payable with approvals, projected cash flow and bank reconciliation, all in the same database where the class was signed. Your graduation company's finance stops being an archaeology dig through spreadsheets and becomes a screen that tells you, in seconds, how much came in, how much is still due and from whom.
The problem and the fix
If any of these situations sounds familiar, it is because they happen in almost every graduation company, until the right system comes in.
Class delinquency is discovered too late, when the invoice has been overdue for weeks and the graduate has vanished.
An automatic collection schedule with reminders before the due date, on the day and after, by email, app and WhatsApp, plus an aging dashboard by class that shows who is falling behind before it becomes a problem.
Every sale turns into a boleto issued by hand, a receipt sent over WhatsApp and a settlement recorded from memory.
Billing issued in batches per class with PIX, registered boleto and card, and automatic settlement during reconciliation: the money landed, the bill was settled, the graduate was notified.
The owner asks "how much do we still have to collect from the Medicine class?" and nobody can answer without opening three spreadsheets.
Finance by class with contracted, received, receivable and delinquent amounts on one screen, with drill-down to each graduate's installment.
Accounts payable approved by text message, with no record, and a cash shortfall at the end of the month.
Role-based approval flow with cost center, attached invoice and payment schedule. The projected cash flow shows the shortfall weeks in advance.
The accountant asks for the month-end close and the team spends a week gathering statements, invoices and spreadsheets.
Accounting export by accrual period, integrated with the system's own Accounting module, with entries already classified by chart of accounts.
In practice
Everyday situations at graduation companies, from the problem to the result, using the modules on this page.
A company with 14 active classes needed to generate the month's payments for more than 900 graduates, each with a different plan and due date.
With batch generation, the system created every bill following each graduate's payment plan, sent the payment link through the app and scheduled the reminder sequence.
What used to take three days of admin work became a routine of minutes, and first-month delinquency dropped because the reminder arrived before the due date, not after.
A graduate stopped paying in the fourth month and the team negotiated a new plan over WhatsApp, with no formal record.
Through the Negotiations module, the proposal was recorded on the graduate's profile, with the discount granted, the new installment plan, the approver and the linked sales commission.
The class recovered the revenue, finance kept the cash flow forecast accurate and leadership could see in the negotiations report how much was granted and by whom.
The company needed to pay the caterer early for the biggest event of the semester, but didn't know if cash would hold up.
The projected cash flow matched the classes' receivables against payables already scheduled and showed the exact week the balance would go negative.
The early payment was moved to after the peak of incoming payments, with no loan and no scare. A decision made with numbers on the screen, not guesswork.
How it works
Every step is a real module, and what comes out of one goes into the next without anyone typing it again.
Module by module
12 modules and 80 features on this page, all running on the same class, graduate and event records.
The heart of finance: every contracted real becomes a bill you can track until it's settled.
The system collects for you, on the right channel at the right time.
Recover revenue without losing track of what was granted.
Suppliers, freelancers and taxes under control, with formal approval.
Your future cash position, drawn from the bills that already exist.
The statement finds the bill on its own; you only check the exceptions.
One screen tells you how much the company has today, in which account, and how much of it is already spoken for.
Invested money and contracted debt handled with the same discipline as accounts receivable.
The maturity ladder shows the day cash runs short, weeks in advance.
What to do with a surplus, what to do when you're short, and outgoing money in a controlled queue.
Salespeople, lead generators and referrers paid correctly, with no side spreadsheet.
The close is ready for accounting, with no rework.
Compare the modules and choose the setup that fits your operation.