Graduation operation · Contracts
Class contracts, graduate contracts, amendments, renegotiation terms: a graduation company signs hundreds of documents a year. The contract engine builds each document from a tagged template, collects signatures in the right order, archives the final PDF and keeps everything searchable, with no printer, no notary and no shared folder.
The problem and the fix
If any of these situations sounds familiar, it is because they happen in almost every graduation company, until the right system comes in.
Every contract is a hand-edited Word file, and a wrong name from the previous document always slips through.
Templates with tags the system fills in: name, CPF, plan, amounts and dates come from the record, and copy-and-paste errors are gone.
In-person signing delays enrollment, and the company's signature gets lost along the way.
Digital signatures in a defined order: each party signs when it's their turn, and the system follows up with whoever is pending.
Nobody can find the signed contract when it's needed in a dispute.
The final PDF is archived in the graduate and class documents, with a certificate of authenticity and search by name, CPF or class.
Resending a contract to someone who didn't sign duplicates signers and makes a mess.
Resending reuses the existing signers without creating copies, and the history shows every attempt.
Every class wants a contract with its own layout and clauses.
Configurable PDF layout with custom header, footer, logo and bands, and clauses per template.
In practice
Everyday situations at graduation companies, from the problem to the result, using the modules on this page.
The company ran two separate processes: class contracts handled by sales and graduate contracts handled at enrollment.
Both switched to the same template engine, with tags and digital signatures, changing only the template applied.
The team stopped maintaining two standards, and leadership can now find any contract in the same place.
Several graduates renegotiated installments and the company needed to formalize it without reissuing the original contract.
An amendment template pulled the data from the renegotiation recorded in finance and was sent for signature.
The paperwork kept pace with the negotiation on the same day, and the history stayed linked to the original contract.
A dispute over what an older class had purchased reached the legal team.
The search pulled up the signed contract, with date, time, source IP and the certificate of authenticity attached.
The question was settled with the document in hand, without relying on the seller's memory.
How it works
Every step is a real module, and what comes out of one goes into the next without anyone typing it again.
Module by module
7 modules and 38 features on this page, all running on the same class, graduate and event records.
One template per document type, with the company's clauses.
Each party signs when it's their turn, and the system follows up with whoever is missing.
For those who want the contract stamped with a certificate, not just an acceptance record.
Signers access and sign without needing an account in the system.
A signed contract is a record: it needs to be findable years later.
The contract looks like your company, not like the system.
From sending to archiving, with the status always visible.
Compare the modules and choose the setup that fits your operation.