Without the platform
Information about Reception & Access lives in separate spreadsheets, and nobody knows which version is current.
With Partiu Formatura
4 modules share the same class, graduate and event records.
Graduation operation · Reception & Access
Control who enters, leaves and circulates in your company
Complete reception for the headquarters and the event: scheduled visits, host authorization, badges, deliveries, meeting rooms, incidents and block list.
The problem and the solution
What changes when Reception & Access works inside the platform
This is connected information about classes, graduates and events across 4 modules, replacing scattered spreadsheets and messages.
Without the platform
A request for a number takes time because someone has to combine data from several places.
With Partiu Formatura
Visits and Visitors and Deliveries and Materials update together, with figures ready for the next meeting.
Without the platform
The process depends on who is working that day, and its history disappears.
With Partiu Formatura
Everyone follows the same workflow, with recorded actions and role-based permissions.
Without the platform
Connecting with other departments means exporting spreadsheets and entering data again.
With Partiu Formatura
Reception & Access shares information directly with other areas of the platform.
How it works
How information moves through Reception & Access
Each step is a real module in this area. Its output moves to the next step without anyone entering the same information again.
What is available in Reception & Access
- Visits and VisitorsFrom arrival to departure, with authorization from the recipient.8
- Deliveries and MaterialsReceiving orders and authorizing the release of material.4
- Meeting RoomsReservation of rooms with an agenda visible to the entire company.4
- Security and OccurrencesIncident registration, emergency list and blocking people.5
Featured
Who enters, what arrives and what leaves are all recorded
The concierge controls the visit from arrival to departure, with authorization from those who receive it, registers orders and authorizes the departure of material, reserves meeting rooms with a visible agenda for the company and maintains the history of occurrences, emergency list and blocking of people.
See this in action- Visits with authorization from the host and check-out
- Deliveries received and authorized material outflow
- Booking rooms with shared agenda
- Occurrences, emergency list and blocking of people
Visits and Visitors
From arrival to departure, with authorization from the recipient.
- Visit record with host, destination and reason (meeting, interview, delivery)
- Advance booking or immediate entry upon arrival
- Status flow: awaiting authorization, authorized, refused, within the company
- Registration of recurring visitors with company and document
- Permanent authorizations for providers and partners
- Borrowed badges and keys with return control
- Badge printing directly from reception
- Parking control by space and vehicle
Deliveries and Materials
Receiving orders and authorizing the release of material.
- Registration of deliveries received with recipient and collection
- Authorization for the release of materials and equipment
- Complete history of what came in and what went out
- Notification to recipient when delivery arrives
Meeting Rooms
Reservation of rooms with an agenda visible to the entire company.
- Registration of rooms with capacity and resources
- Reservation schedule by room and period
- Linking the reservation with the scheduled visit
- Occupancy view to avoid schedule conflicts
Security and Occurrences
Incident registration, emergency list and blocking people.
- Record of occurrences with description, person responsible and action
- Emergency list with quick contacts
- Blocking list (watchlist) that bars entry to reception
- Own module settings per unit
- Panel with visits of the day, pending issues and alerts
Checklist
Everything included in Reception & Access
All 21 features in this area, grouped by module so you can compare systems item by item.
- Visit record with host, destination and reason (meeting, interview, delivery)
- Advance booking or immediate entry upon arrival
- Status flow: awaiting authorization, authorized, refused, within the company
- Registration of recurring visitors with company and document
- Permanent authorizations for providers and partners
- Borrowed badges and keys with return control
- Badge printing directly from reception
- Parking control by space and vehicle
- Registration of deliveries received with recipient and collection
- Authorization for the release of materials and equipment
- Complete history of what came in and what went out
- Notification to recipient when delivery arrives
- Registration of rooms with capacity and resources
- Reservation schedule by room and period
- Linking the reservation with the scheduled visit
- Occupancy view to avoid schedule conflicts
- Record of occurrences with description, person responsible and action
- Emergency list with quick contacts
- Blocking list (watchlist) that bars entry to reception
- Own module settings per unit
- Panel with visits of the day, pending issues and alerts
Want to see Reception & Access in your operation?
See a demonstration using your own numbers, with no obligation. A conversation will help you decide whether the module solves your needs.