Graduation operation · Events & Tickets

Memorable events with total control

Create, manage and sell tickets for all graduation events. Unique QR Codes, real-time access control and dedicated app for validation.

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The problem and the solution

What changes when Events & Tickets works inside the platform

This is connected information about classes, graduates and events across 20 modules, replacing scattered spreadsheets and messages.

Without the platform

Information about Events & Tickets lives in separate spreadsheets, and nobody knows which version is current.

With Partiu Formatura

20 modules share the same class, graduate and event records.

Without the platform

A request for a number takes time because someone has to combine data from several places.

With Partiu Formatura

Ceremonial and Graduation and Tributes, Tributes and Collaborative Content update together, with figures ready for the next meeting.

Without the platform

The process depends on who is working that day, and its history disappears.

With Partiu Formatura

Everyone follows the same workflow, with recorded actions and role-based permissions.

Without the platform

Connecting with other departments means exporting spreadsheets and entering data again.

With Partiu Formatura

Events & Tickets shares information directly with other areas of the platform.

How it works

How information moves through Events & Tickets

Each step is a real module in this area. Its output moves to the next step without anyone entering the same information again.

What is available in Events & Tickets

Featured

From the seating chart to the event bar

Set up the layout of the venue by sector and seat, sell tickets with a unique QR Code, control entry via QR or facial recognition with configurable re-entry, and sell consumption at the event with a limit per person, age notice and command via QR closed at the cashier.

See this in action
  • Seating layout by sector, with stage and corridors
  • Ticket with unique QR Code and instant validation
  • Access by QR or facial, with re-entry control
  • Consumption and bar with QR control and tax coupon

Ceremonial and Graduation

Ceremony script, call order with pronunciation checked and live stage mode.

  • Itinerary in blocks with cue sheet of what is read and what appears on the screen
  • Estimated time per block calculated from the ceremony start time
  • Call order generated from the class and adjusted by dragging, without losing manual work
  • Name printed, name read and pronunciation by graduate, with controlled checking
  • Authorities, paraninfo, patron and honorees with treatment and reserved seating
  • Oath per course and versioned opening and closing texts
  • Rehearsal with class convocation and attendance call
  • Keyboard-operated full-screen stage mode, with delay timer
  • Publication freezing the portrait of the script, the queue and the names for the printing press
  • Execution minutes with the real time of each block and the final delay

Tributes, Tributes and Collaborative Content

Family video, messages, in memoriam and retrospective, collected via link and inserted into the script.

  • Tribute plan by class with ready-made templates, person responsible, deadline and target duration
  • Public tribute link for family and friends to send video, photo, audio or text without login
  • Send directly to cloud storage, no large file passing through the dashboard
  • Term of use of image and voice accepted upon submission, with version, date and origin
  • Material Submission file responses used as contributions, without duplication
  • Curation with approval, adjustment request and refusal, and restricted sensitive content
  • Class coverage showing which graduates have not yet contributed
  • Assembly of the sequence with added duration against the target and manifesto for the producer
  • Edited versions with committee approval via link and frozen approved version
  • Screen left created in the Ceremonial script and registered display

Prom Table Map

The plan of the hall with stage and dance floor, who sits where, who doesn't sit next to who and the draw for tables.

  • Hall plan drawn by dragging, with a relative position that remains the same on any screen
  • Real salon in the plan: stage, dance floor, bar, DJ, buffet, entrance, bathroom, big screen, column and cake table
  • Zone of each table calculated from the stage, answering the question the family asks on the phone
  • Eight ready-made graduation halls: center track, horseshoe, fan, herringbone, gala and islands
  • Own template library: the partner buffet hall saved once and reapplied to each class
  • Creation of tables in series in the chosen arrangement, and not stacked in a grid to drag one by one
  • Sectors of the room with color, so the plan is legible from afar
  • Quota of places per graduate, with extras purchased and return of the remainder after the cut-off date
  • Groups that sit together, with the expected guests registered before there is a chair
  • Coexistence rules: who sits together, who sits at different tables and who actually stays far away
  • Automatic distribution that simulates the entire plane before moving any chair
  • Draw of tables with registered seed, printable minutes and application to the plant
  • Table reserved for godparents and authorities marked as outside the draw
  • Food restrictions in place and not in person, with consolidated food ready for the kitchen
  • Checking the plan before publishing, what’s wrong and what just deserves attention
  • Batch seat the entire class and guests by ticket type, without typing
  • Tickets sold married to the plan, showing who bought it and still doesn't have a seat
  • Evening reception marking who arrived, using the list or reading the ticket code
  • Hall map, table list, arrival list and place markers ready to print
  • History of who moved who, which is what ends the discussion the next day

Transport and Accommodation for Guests

Charter with QR boarding list, hotel blocking and parking.

  • Bus, van and transfer charter with supplier, driver, board and cost
  • Stops with address, reference and precise coordinates, in the order of the route
  • Graduate, guest, team and supplier in the same vehicle, without separate list
  • Import the entire class to the list, without duplicating who is already there
  • Boarding beeped by its own QR code, also accepting the ticket code
  • Live count of who boarded and who was missing, on the way there and back
  • Occupancy with detached technical reserve and relocation between vehicles
  • Boarding list printed by point, for the location without cell phone signal
  • Blocking of apartments with release date by the hotel highlighted
  • Automatic room distribution, guest check-in and check-out
  • Numbered vacancies in batch, credential by plate and accessibility vacancy

Event Operations Room

The single panel of the day: audience, team, checklist, incidents and wall.

  • Public inside from entry validations, with hourly curve
  • Team present crossing the scale with freelancer app check-in
  • Checklist per station with time calculated from the start of the event
  • Overdue item highlighted while there is still time to resolve
  • Incidents with owner and severity, recorded in the same production issues panel
  • Mural with priority, target audience and notice expiry date
  • Full screen mode, with dark palette for the production room
  • Each Card Fails Alone: Unhired Source Shows Why and the Rest Continues
  • Periodic photographs of indicators recorded during the event
  • Retrospective with peak attendance, checklist completed on time and incidents per hour

Technical Production of the Event

Sound, light, LED, energy and stage with person in charge, attended rider, sound check and plan B.

  • Technical plan per event with technical director and assembly, passage, show and disassembly schedules
  • Head and reserve responsible for area: sound, light, video, LED, energy, stage and transmission
  • Equipment allocated to the event with own, rented or supplier origin, marked as critical and with backup
  • Equipment test recorded, with failure highlighted before night
  • Rider by attraction with item-by-item analysis, decision and new version that never erases the previous one
  • Rider, stage plan and list of channels saved with the event, opened via temporary link
  • Sound check per attraction with standard checklist, checking and recording of what went wrong
  • Technical script for the party with the order of the cues, the trigger, the action and who operates
  • Collation techniques read from the Ceremonial on the same operator screen, without copy
  • Operator mode on dark background with current and upcoming cues, run and skip in one touch
  • Contingency plan by risk with probability, impact, test and activation
  • Technical occurrence recorded on the night with the contingency triggered and the solution adopted
  • Calculated technical readiness: the event shows at any time whether the technique is ready and what is missing
  • Event technical sheet ready to print and hand over to the team

Attractions, Artists and Entertainment

Band, DJ and special attraction with stage schedule, rider, approved setlist, dressing room, fee and plan B.

  • Catalog of attractions with type, style, formation, duration, city and contacts of the entrepreneur and producer
  • Attraction contracted for event with stage, contracted duration and show time
  • Schedule of arrival, assembly, testing, sound check, show and disassembly with stage conflict highlighted
  • Actual delay versus forecast at each stage, with the company's tolerance
  • Artistic rider for dressing room, food, accommodation and team, with technical items sent to Technical Production
  • Setlist by blocks with duration, prohibited song barring approval and approved version saved
  • Dressing room with items delivered, who delivered them and nominal access list
  • Performance fees with ISS, IRRF and INSS withheld, and installments that must reconcile with the net amount
  • Installments, expenses and extras sent to Accounts Payable with duplicate-submission protection; payment status is read back from Finance
  • Final payment released only after the registered show, or with reason
  • Name, photo, logo and promotional text with production and marketing approval
  • Replacement plan with alternative, cost, availability and activation in one step
  • Assessment of punctuality, quality, public adherence and incidents, with historical average
  • Contractor's report against performance, frozen at closing

Critical Event Infrastructure

Energy, generator, internet, lighting and air conditioning tested, monitored and delivered by term.

  • Map of power points with circuit, circuit breaker, capacity and connected equipment
  • Load added per point against capacity, with warning before bursting
  • Generator plan with power, fuel on site and autonomy calculated until the end of the event
  • Internet plan with main and backup link, measured speed and critical points such as validation and POS
  • Lighting map by area with circuit, operator, scene and DMX address
  • Air conditioning with capacity, maintenance and estimated need for the area and the public
  • Redundancy plan with reservation, location, operator and replacement time
  • Load, autonomy, speed and switch to reserve tests recorded by resource
  • Full screen monitor with test pending, equipment inoperative, low battery and critical item
  • Technical opening checklist that only releases the gates with the critical items checked
  • Failure log with time, impact, solution, cost and who pays, mirrored in the Operation Room
  • Delivery term accepted by site or supplier via link, with tested scope frozen

Delivery Quality Standard

The standard for each type of event audited in the hall, with area acceptance and mandatory improvement.

  • Patterns ready for dance, collation, dinner, rehearsal, photo shoot, photography, nostalgia class and worship
  • Criteria by moment and by area, with weight, critical item and mandatory photo
  • Pre-opening inspection of venue, stage, bar, tables, bathrooms, access, signage and staff
  • Rounds by time during the event, with delayed round highlighted
  • Closing inspection with disassembly, inventory, items, cash, incidents and returns
  • Photo from cell phone camera with area, time and person responsible for each item
  • Acceptance of an area that only releases the stage, bar, entrance, tables or photo after the conference
  • Non-compliance with catalog failure, impact, immediate solution and preventive action
  • Failure that does not end without an improvement plan, checked during the inspection of the next event
  • Supplier quality rating in the real context of delivery, with ranking
  • Recidivism panel between events, classes, locations and suppliers
  • Ready-to-print event quality report

Replay do Evento

A noite reconstruída com operação e financeiro juntos, comparada com o planejado e com eventos parecidos.

  • Linha do tempo com trilhas de portaria, equipe, palco, bar e cozinha, incidentes e logística
  • Curva de ocupação reconstruída das entradas e saídas e cursor que mostra o estado do evento em qualquer horário
  • Planejado x realizado de horários, público, custo, equipe, fornecedores, consumo e entrega, com tolerância
  • Desvio fora da tolerância com justificativa e causa de um catálogo curto
  • Custo por formando, por convidado e por pessoa equivalente, por categoria e contra o planejado
  • Índice de execução de 0 a 100 com pesos configuráveis e cobertura declarada
  • Benchmark entre eventos fechados parecidos por porte, cidade, local, pacote e tipo, com quartis
  • Recomendações para o próximo evento que viram tarefa, melhoria, ajuste de layout ou regra de contrato e são conferidas depois
  • Biblioteca de configurações vencedoras aplicadas como rascunho em outro evento
  • Relatório executivo para a comissão com curadoria, publicação congelada, PDF e registro de ciência
  • Fechamento congelado por versão, sem reescrever o histórico quando a configuração muda

Event Temporary Assets

Rented equipment and assembly material with departure and return by QR, damage and loss cost.

  • Rental by event with the rental company of supplier registration, deadlines, value, deposit and daily fine
  • Rented, owned, borrowed items and assembly material in the same event list
  • Checkout and return with balance per item, including partial return
  • Situation calculated against the deadline: late withdrawal, in use and late return
  • QR per item and printed label with scannable code for the conference
  • Conference via camera, USB reader or by entering the code, in two touches
  • Correction only by reversal: the opposite movement is launched and nothing is deleted
  • Withdrawal and return terms, photos and notes saved with the item
  • Open fault upon return, with photo, person responsible, replacement value and decision
  • Damage caused by the field team follows the FreeEquipe occurrence flow, with awareness and dispute
  • Lease, late fine, compensation and shipping sent to Accounts Payable with category and class
  • Lock that prevents sending the same cost twice to the finance department
  • Kit reserved for the event team shown below, read by FreeEquipe
  • Closing the event with recorded versions, refused while there is a missing part or failure without decision

Volunteer Operation

Roles, shifts, training, presence, communication and recognition of those who help without a fee.

  • Volunteer's own registration, separate from the freelancer, without fee, card or receipt
  • Optional link with graduate or family member of the committee
  • Event roles with color and training requirement
  • Shifts with vacancies by function and allocation with suggestion of who is suitable
  • Rejected schedule conflict with overlapping shift name, in any event
  • Functions that require training are only allocated to those who have been approved, with the exception registered for the night of the event
  • Training by role with material, questions corrected on the server and minimum grade
  • Manual presence or by volunteer QR, with absence marked in one touch
  • Hours calculated with shift duration ceiling and manual adjustment with reason
  • Communication by shift or function via company WhatsApp, email and push, with results per recipient
  • Points, badges and ranking calculated based on hours, punctuality and absences
  • Hours certificate in PDF with public verification code
  • Event registration link and volunteer portal to confirm shifts, train and download certificate
  • Paid team from the event next door, just for reading, so the coordination can see the entire post

Event Planning and Schedule

From choosing the date to the minute-by-minute schedule, with a budget per item.

  • Availability of dates to avoid overlapping events and teams
  • Schedule of the day with those responsible for each stage
  • Event budget per item and supplier
  • Service orders issued to suppliers and teams
  • Problem panel with what is stopping production
  • Menus and resources allocated per event
  • Professionals scheduled by function

Digital Invitations

Electronic invitation sent to the graduate and guests, with confirmation.

  • Personalized digital invitation by event and class
  • Sending via link, email and WhatsApp
  • Confirmation of presence registered in the system
  • Monitoring who opened and who confirmed

Courtesies, Waiting List and Refunds

What happens outside of regular ticket sales.

  • Courtesies issued under the control of those who authorized
  • Waiting list when the batch runs out, with automatic call
  • Ticket refund with registration and return to gateway
  • Discount coupons per batch, class or campaign
  • Conciliation of the event between sold, validated and received
  • Reading audit and anti-fraud validation

Event Management

Create and manage all graduation events with complete details.

  • Creation with location, date, description and access rules
  • Agenda integrated with graduate calendar
  • Configurable event types (college, dance, dinner)
  • Real-time capacity with capacity alerts
  • Automatic reminders 1h, 3h and 1 day before
  • Post-event analytics with attendance reports

Tickets and QR Code

Sell tickets online with a unique QR Code and instant validation.

  • Sell online with different categories and prices
  • Single QR Code per ticket for secure validation
  • Dedicated app for reading QR Codes at the entrance
  • Ticket type exclusive to the graduate, guest or graduation committee
  • Entry type restricted to a specific contracted plan
  • Ticket type restricted to those who have purchased a specific extra, such as the guest package
  • Entire event reserved for those graduating from an extra, which doesn't even appear on the agenda of those who don't have one
  • Block applied to the three purchase paths, with refusal explaining the reason
  • Own questions answered at the time of purchase, once per ticket
  • Mandatory or optional questions, in text, number, date, selection or multiple choice
  • Answers saved with the statement at the time, even if the question changes later
  • Responses preserved in payments by PIX and card, which only saw entry upon confirmation
  • VIP list, special guests and amenities
  • Access control differentiated by category
  • Event reconciliation comparing sales, validations and receipts
  • Integrated post-event satisfaction survey

Event Production

Complete production module integrated into the ecosystem, from planning to execution with full control of the operation.

  • Production dashboard with statistics on active events, risk status and priority
  • Strategic planning with a complete view of schedule, availability and allocations
  • Operational schedule with timeline and table, categorized by phase (planning, production, execution, post-event)
  • Production checklist with real-time status tracking and delay indicators
  • Team management with registration, specialties, allocation by event and member control
  • Registration of professionals with portfolio, evaluation, average value and availability
  • Categorized suppliers (photographers, filmmakers, DJs, decorators, buffet) with CNPJ and contact
  • Inventory of resources and equipment with stock control, assets, maintenance and conservation
  • Budgets with approval workflow (pending, approved, rejected) and PDF generation
  • Service orders for suppliers and operational staff with execution tracking
  • Menu and menu management for buffet events
  • Digital invitations with shipping control, attendance confirmation and tracking
  • Check availability of dates, professionals and locations with integrated calendar
  • Management reports with supplier rankings, professional performance and financial time series

Consumption and Event Bar

Sale of drinks and food at the event with stock and age control.

  • Catalog of consumer products by event, with photo and category
  • Sales window with configurable start and end
  • Stock control, limit per person and minimum age notice (18+)
  • Purchase linked to graduate or guest ticket
  • QR Code in short code, compatible with counter reader
  • Personalized messages on the storefront, at checkout and post-purchase
  • Order opened by QR Code on bracelet or table, closed at the POS cashier
  • NFC-e tax coupon and thermal printing at the event point of sale
  • Consumption sales report by event and point of sale

Access, Validators and Seats

Configurable input control, from QR Code to facial recognition.

  • Self-service kiosk check-in at the entrance
  • Event scheduled reports sent via email
  • Real-time check-in with attendance count
  • Validators registered with permission per event
  • Configurable ticket types and event types
  • Seating layouts with marked seating chart
  • Re-entry allowed per event configuration
  • Mandatory facial recognition by ticket type, with post-purchase collection
  • 1:N facial identification totem at the entrance
  • Discount coupons for ticket sales

Checklist

Everything included in Events & Tickets

All 224 features in this area, grouped by module so you can compare systems item by item.

  • Itinerary in blocks with cue sheet of what is read and what appears on the screen
  • Estimated time per block calculated from the ceremony start time
  • Call order generated from the class and adjusted by dragging, without losing manual work
  • Name printed, name read and pronunciation by graduate, with controlled checking
  • Authorities, paraninfo, patron and honorees with treatment and reserved seating
  • Oath per course and versioned opening and closing texts
  • Rehearsal with class convocation and attendance call
  • Keyboard-operated full-screen stage mode, with delay timer
  • Publication freezing the portrait of the script, the queue and the names for the printing press
  • Execution minutes with the real time of each block and the final delay
  • Tribute plan by class with ready-made templates, person responsible, deadline and target duration
  • Public tribute link for family and friends to send video, photo, audio or text without login
  • Send directly to cloud storage, no large file passing through the dashboard
  • Term of use of image and voice accepted upon submission, with version, date and origin
  • Material Submission file responses used as contributions, without duplication
  • Curation with approval, adjustment request and refusal, and restricted sensitive content
  • Class coverage showing which graduates have not yet contributed
  • Assembly of the sequence with added duration against the target and manifesto for the producer
  • Edited versions with committee approval via link and frozen approved version
  • Screen left created in the Ceremonial script and registered display
  • Hall plan drawn by dragging, with a relative position that remains the same on any screen
  • Real salon in the plan: stage, dance floor, bar, DJ, buffet, entrance, bathroom, big screen, column and cake table
  • Zone of each table calculated from the stage, answering the question the family asks on the phone
  • Eight ready-made graduation halls: center track, horseshoe, fan, herringbone, gala and islands
  • Own template library: the partner buffet hall saved once and reapplied to each class
  • Creation of tables in series in the chosen arrangement, and not stacked in a grid to drag one by one
  • Sectors of the room with color, so the plan is legible from afar
  • Quota of places per graduate, with extras purchased and return of the remainder after the cut-off date
  • Groups that sit together, with the expected guests registered before there is a chair
  • Coexistence rules: who sits together, who sits at different tables and who actually stays far away
  • Automatic distribution that simulates the entire plane before moving any chair
  • Draw of tables with registered seed, printable minutes and application to the plant
  • Table reserved for godparents and authorities marked as outside the draw
  • Food restrictions in place and not in person, with consolidated food ready for the kitchen
  • Checking the plan before publishing, what’s wrong and what just deserves attention
  • Batch seat the entire class and guests by ticket type, without typing
  • Tickets sold married to the plan, showing who bought it and still doesn't have a seat
  • Evening reception marking who arrived, using the list or reading the ticket code
  • Hall map, table list, arrival list and place markers ready to print
  • History of who moved who, which is what ends the discussion the next day
  • Bus, van and transfer charter with supplier, driver, board and cost
  • Stops with address, reference and precise coordinates, in the order of the route
  • Graduate, guest, team and supplier in the same vehicle, without separate list
  • Import the entire class to the list, without duplicating who is already there
  • Boarding beeped by its own QR code, also accepting the ticket code
  • Live count of who boarded and who was missing, on the way there and back
  • Occupancy with detached technical reserve and relocation between vehicles
  • Boarding list printed by point, for the location without cell phone signal
  • Blocking of apartments with release date by the hotel highlighted
  • Automatic room distribution, guest check-in and check-out
  • Numbered vacancies in batch, credential by plate and accessibility vacancy
  • Public inside from entry validations, with hourly curve
  • Team present crossing the scale with freelancer app check-in
  • Checklist per station with time calculated from the start of the event
  • Overdue item highlighted while there is still time to resolve
  • Incidents with owner and severity, recorded in the same production issues panel
  • Mural with priority, target audience and notice expiry date
  • Full screen mode, with dark palette for the production room
  • Each Card Fails Alone: Unhired Source Shows Why and the Rest Continues
  • Periodic photographs of indicators recorded during the event
  • Retrospective with peak attendance, checklist completed on time and incidents per hour
  • Technical plan per event with technical director and assembly, passage, show and disassembly schedules
  • Head and reserve responsible for area: sound, light, video, LED, energy, stage and transmission
  • Equipment allocated to the event with own, rented or supplier origin, marked as critical and with backup
  • Equipment test recorded, with failure highlighted before night
  • Rider by attraction with item-by-item analysis, decision and new version that never erases the previous one
  • Rider, stage plan and list of channels saved with the event, opened via temporary link
  • Sound check per attraction with standard checklist, checking and recording of what went wrong
  • Technical script for the party with the order of the cues, the trigger, the action and who operates
  • Collation techniques read from the Ceremonial on the same operator screen, without copy
  • Operator mode on dark background with current and upcoming cues, run and skip in one touch
  • Contingency plan by risk with probability, impact, test and activation
  • Technical occurrence recorded on the night with the contingency triggered and the solution adopted
  • Calculated technical readiness: the event shows at any time whether the technique is ready and what is missing
  • Event technical sheet ready to print and hand over to the team
  • Catalog of attractions with type, style, formation, duration, city and contacts of the entrepreneur and producer
  • Attraction contracted for event with stage, contracted duration and show time
  • Schedule of arrival, assembly, testing, sound check, show and disassembly with stage conflict highlighted
  • Actual delay versus forecast at each stage, with the company's tolerance
  • Artistic rider for dressing room, food, accommodation and team, with technical items sent to Technical Production
  • Setlist by blocks with duration, prohibited song barring approval and approved version saved
  • Dressing room with items delivered, who delivered them and nominal access list
  • Performance fees with ISS, IRRF and INSS withheld, and installments that must reconcile with the net amount
  • Installments, expenses and extras sent to Accounts Payable with duplicate-submission protection; payment status is read back from Finance
  • Final payment released only after the registered show, or with reason
  • Name, photo, logo and promotional text with production and marketing approval
  • Replacement plan with alternative, cost, availability and activation in one step
  • Assessment of punctuality, quality, public adherence and incidents, with historical average
  • Contractor's report against performance, frozen at closing
  • Map of power points with circuit, circuit breaker, capacity and connected equipment
  • Load added per point against capacity, with warning before bursting
  • Generator plan with power, fuel on site and autonomy calculated until the end of the event
  • Internet plan with main and backup link, measured speed and critical points such as validation and POS
  • Lighting map by area with circuit, operator, scene and DMX address
  • Air conditioning with capacity, maintenance and estimated need for the area and the public
  • Redundancy plan with reservation, location, operator and replacement time
  • Load, autonomy, speed and switch to reserve tests recorded by resource
  • Full screen monitor with test pending, equipment inoperative, low battery and critical item
  • Technical opening checklist that only releases the gates with the critical items checked
  • Failure log with time, impact, solution, cost and who pays, mirrored in the Operation Room
  • Delivery term accepted by site or supplier via link, with tested scope frozen
  • Patterns ready for dance, collation, dinner, rehearsal, photo shoot, photography, nostalgia class and worship
  • Criteria by moment and by area, with weight, critical item and mandatory photo
  • Pre-opening inspection of venue, stage, bar, tables, bathrooms, access, signage and staff
  • Rounds by time during the event, with delayed round highlighted
  • Closing inspection with disassembly, inventory, items, cash, incidents and returns
  • Photo from cell phone camera with area, time and person responsible for each item
  • Acceptance of an area that only releases the stage, bar, entrance, tables or photo after the conference
  • Non-compliance with catalog failure, impact, immediate solution and preventive action
  • Failure that does not end without an improvement plan, checked during the inspection of the next event
  • Supplier quality rating in the real context of delivery, with ranking
  • Recidivism panel between events, classes, locations and suppliers
  • Ready-to-print event quality report
  • Linha do tempo com trilhas de portaria, equipe, palco, bar e cozinha, incidentes e logística
  • Curva de ocupação reconstruída das entradas e saídas e cursor que mostra o estado do evento em qualquer horário
  • Planejado x realizado de horários, público, custo, equipe, fornecedores, consumo e entrega, com tolerância
  • Desvio fora da tolerância com justificativa e causa de um catálogo curto
  • Custo por formando, por convidado e por pessoa equivalente, por categoria e contra o planejado
  • Índice de execução de 0 a 100 com pesos configuráveis e cobertura declarada
  • Benchmark entre eventos fechados parecidos por porte, cidade, local, pacote e tipo, com quartis
  • Recomendações para o próximo evento que viram tarefa, melhoria, ajuste de layout ou regra de contrato e são conferidas depois
  • Biblioteca de configurações vencedoras aplicadas como rascunho em outro evento
  • Relatório executivo para a comissão com curadoria, publicação congelada, PDF e registro de ciência
  • Fechamento congelado por versão, sem reescrever o histórico quando a configuração muda
  • Rental by event with the rental company of supplier registration, deadlines, value, deposit and daily fine
  • Rented, owned, borrowed items and assembly material in the same event list
  • Checkout and return with balance per item, including partial return
  • Situation calculated against the deadline: late withdrawal, in use and late return
  • QR per item and printed label with scannable code for the conference
  • Conference via camera, USB reader or by entering the code, in two touches
  • Correction only by reversal: the opposite movement is launched and nothing is deleted
  • Withdrawal and return terms, photos and notes saved with the item
  • Open fault upon return, with photo, person responsible, replacement value and decision
  • Damage caused by the field team follows the FreeEquipe occurrence flow, with awareness and dispute
  • Lease, late fine, compensation and shipping sent to Accounts Payable with category and class
  • Lock that prevents sending the same cost twice to the finance department
  • Kit reserved for the event team shown below, read by FreeEquipe
  • Closing the event with recorded versions, refused while there is a missing part or failure without decision
  • Volunteer's own registration, separate from the freelancer, without fee, card or receipt
  • Optional link with graduate or family member of the committee
  • Event roles with color and training requirement
  • Shifts with vacancies by function and allocation with suggestion of who is suitable
  • Rejected schedule conflict with overlapping shift name, in any event
  • Functions that require training are only allocated to those who have been approved, with the exception registered for the night of the event
  • Training by role with material, questions corrected on the server and minimum grade
  • Manual presence or by volunteer QR, with absence marked in one touch
  • Hours calculated with shift duration ceiling and manual adjustment with reason
  • Communication by shift or function via company WhatsApp, email and push, with results per recipient
  • Points, badges and ranking calculated based on hours, punctuality and absences
  • Hours certificate in PDF with public verification code
  • Event registration link and volunteer portal to confirm shifts, train and download certificate
  • Paid team from the event next door, just for reading, so the coordination can see the entire post
  • Availability of dates to avoid overlapping events and teams
  • Schedule of the day with those responsible for each stage
  • Event budget per item and supplier
  • Service orders issued to suppliers and teams
  • Problem panel with what is stopping production
  • Menus and resources allocated per event
  • Professionals scheduled by function
  • Personalized digital invitation by event and class
  • Sending via link, email and WhatsApp
  • Confirmation of presence registered in the system
  • Monitoring who opened and who confirmed
  • Courtesies issued under the control of those who authorized
  • Waiting list when the batch runs out, with automatic call
  • Ticket refund with registration and return to gateway
  • Discount coupons per batch, class or campaign
  • Conciliation of the event between sold, validated and received
  • Reading audit and anti-fraud validation
  • Creation with location, date, description and access rules
  • Agenda integrated with graduate calendar
  • Configurable event types (college, dance, dinner)
  • Real-time capacity with capacity alerts
  • Automatic reminders 1h, 3h and 1 day before
  • Post-event analytics with attendance reports
  • Sell online with different categories and prices
  • Single QR Code per ticket for secure validation
  • Dedicated app for reading QR Codes at the entrance
  • Ticket type exclusive to the graduate, guest or graduation committee
  • Entry type restricted to a specific contracted plan
  • Ticket type restricted to those who have purchased a specific extra, such as the guest package
  • Entire event reserved for those graduating from an extra, which doesn't even appear on the agenda of those who don't have one
  • Block applied to the three purchase paths, with refusal explaining the reason
  • Own questions answered at the time of purchase, once per ticket
  • Mandatory or optional questions, in text, number, date, selection or multiple choice
  • Answers saved with the statement at the time, even if the question changes later
  • Responses preserved in payments by PIX and card, which only saw entry upon confirmation
  • VIP list, special guests and amenities
  • Access control differentiated by category
  • Event reconciliation comparing sales, validations and receipts
  • Integrated post-event satisfaction survey
  • Production dashboard with statistics on active events, risk status and priority
  • Strategic planning with a complete view of schedule, availability and allocations
  • Operational schedule with timeline and table, categorized by phase (planning, production, execution, post-event)
  • Production checklist with real-time status tracking and delay indicators
  • Team management with registration, specialties, allocation by event and member control
  • Registration of professionals with portfolio, evaluation, average value and availability
  • Categorized suppliers (photographers, filmmakers, DJs, decorators, buffet) with CNPJ and contact
  • Inventory of resources and equipment with stock control, assets, maintenance and conservation
  • Budgets with approval workflow (pending, approved, rejected) and PDF generation
  • Service orders for suppliers and operational staff with execution tracking
  • Menu and menu management for buffet events
  • Digital invitations with shipping control, attendance confirmation and tracking
  • Check availability of dates, professionals and locations with integrated calendar
  • Management reports with supplier rankings, professional performance and financial time series
  • Catalog of consumer products by event, with photo and category
  • Sales window with configurable start and end
  • Stock control, limit per person and minimum age notice (18+)
  • Purchase linked to graduate or guest ticket
  • QR Code in short code, compatible with counter reader
  • Personalized messages on the storefront, at checkout and post-purchase
  • Order opened by QR Code on bracelet or table, closed at the POS cashier
  • NFC-e tax coupon and thermal printing at the event point of sale
  • Consumption sales report by event and point of sale
  • Self-service kiosk check-in at the entrance
  • Event scheduled reports sent via email
  • Real-time check-in with attendance count
  • Validators registered with permission per event
  • Configurable ticket types and event types
  • Seating layouts with marked seating chart
  • Re-entry allowed per event configuration
  • Mandatory facial recognition by ticket type, with post-purchase collection
  • 1:N facial identification totem at the entrance
  • Discount coupons for ticket sales
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How Events & Tickets connects to the rest of the platform

These areas share the same records. Information entered here is available there without exporting spreadsheets or entering it again.

Graduation groups & graduates

Registration, documentation, payment plans, commission, diary and satisfaction survey with NPS.

Reception & Access

Complete reception for the headquarters and the event: scheduled visits, host authorization, badges, deliveries, meeting rooms, incidents and block list.

Kitchen & Catering

Technical sheets, menus, purchase of inputs, stock per batch with expiration date, production, cafeteria and event costs.

Want to see Events & Tickets in your operation?

See a demonstration using your own numbers, with no obligation. A conversation will help you decide whether the module solves your needs.

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