The problem
Nobody knows how many hours a project or a class really took.
With Partiu Formatura
Time is recorded per project, and the project can point to a class or an event on the platform, with budgeted and actual hours side by side.
Business management · Team Time Tracking
Time per project, approved timesheets and transparency for the people being measured
Each person records work time by session, project and category, the manager follows the team and approves the period, and the company knows how much each project cost. Everything starts with acceptance of a clear policy, and employees can see who looked at their time. It is time management, not a replacement for the electronic time clock, which stays in People Management.
The problem and the fix
The problems Team Time Tracking solves every day
If any of these situations sounds familiar, it is because they happen in almost every graduation company, until the right system comes in.
The problem
The hours spreadsheet arrives at month end, full of gaps and unchecked.
With Partiu Formatura
The weekly timesheet shows draft, submitted and approved. The manager approves or rejects with a reason, and the approved period is locked for editing.
The problem
Measuring time turns into distrust: the team feels watched.
With Partiu Formatura
Recording only starts after the policy is accepted, every look at individual data is logged, and the person can see who opened their time.
The problem
The team average looks great because only the people who use the system show up.
With Partiu Formatura
The team view also lists who had no record that day, and a report shows the module’s real coverage.
The problem
The project’s labor cost is a guess.
With Partiu Formatura
Cost and price per hour by person, role or project, using the rate in force on the work date: changing the rate today does not rewrite the past.
In practice
Real examples of Team Time Tracking working for you
Everyday situations at graduation companies, from the problem to the result, using the modules on this page.
Class project with hours under control
The scenario
Producing a large graduation was eating team hours without anyone knowing how many.
With the system
A project linked to the event was created with budgeted hours, plus an alert rule at 90% of the budget.
The result
The manager was warned before the budget ran out and reassigned tasks in time.
Forgotten timer fixed without rewriting history
The scenario
An employee left the timer running during lunch.
With the system
She opened an adjustment request in My data explaining what needed to change, and the manager approved the correction.
The result
The time was corrected and the change was recorded, with who asked and who decided.
Weekly summary nobody has to build
The scenario
The board wanted last week’s hours per project every Monday.
With the system
The hours-per-project report was scheduled weekly, with the "Last week" period and delivery as a spreadsheet.
The result
The number arrives on its own at company time, and every send is logged, including the empty ones.
How it works
How information flows through Team Time Tracking
Every step is a real module, and what comes out of one goes into the next without anyone typing it again.
- 1Policy acceptedThe person reads and accepts the current policy. Without acceptance, time recording does not start.
- 2Time recordedSessions and breaks are recorded by project and category in the My time dashboard.
- 3Period submittedAt the end of the week, the person checks the timesheet and submits it for approval.
- 4Manager decidesThe manager approves or rejects with a reason, and answers adjustment requests.
- 5Company measuresReports show hours, cost and productivity per project, and every look is kept in the trail.
Module by module
Everything included in Team Time Tracking
8 modules and 49 features on this page, all running on the same class, graduate and event records.
My time
Each person’s dashboard to record and understand their own day.
- Start and stop sessions with project, category and description
- Short break and private break, which never asks for a reason
- Add missing time and split a long session into two
- Day timeline, hours worked and billable time
- Breakdown by category and trend over the last 30 days
- Keyboard shortcuts to start, stop and add time
- Break reminder after a long stretch without stopping
Team view
Who is working right now and how each person’s period went.
- Who has an open session right now
- Period summary per person
- List of who had no record that day
- Differences with the People Management time clock, to check what needs explaining
- Names hidden when the group is smaller than the configured minimum
- Opening a person’s details is logged and that person can see it
Timesheet and approvals
The period submitted, reviewed and closed.
- Weekly grid with draft, submitted and approved
- Period submitted for approval by the person
- Approve or reject, with a required reason when rejecting
- Approved period locked for editing
- Adjustment requests to add, remove or correct times
- Configurable window for retroactive edits
Projects, cost and targets
The management umbrella for time, linked to what already exists on the platform.
- Stand-alone project or one linked to a class or event, without duplicate records
- Budgeted hours, budgeted amount, expected end date and external client
- Who can log time on each project
- Actual time and labor cost per project
- Cost and price per hour by person, role or project, with effective dates
- Hour targets by person, team, department or company
- Categories that define what counts as productive
Alerts
Warnings that point to a decision made with context, never punitive in themselves.
- Timer left running and no record on a working day
- Planned workday exceeded and too long without a break
- Work late at night and on weekends
- Productivity below target for several days
- Unsubmitted entries and project going over its hours budget
- Rules by company, team or person, with on-demand evaluation
Reports
The same number as on screen in the spreadsheet, CSV and PDF.
- Individual time sheet, period timesheet and hours per project
- Labor cost per project and productivity per person
- Time by category, workday adherence, focus and fragmentation
- Breaks and ergonomics, after-hours work and module coverage
- Scheduled daily, weekly or monthly e-mail delivery, in the company time zone
- Weekly e-mail summary for each person and for the team manager
My data
The counterpart for the people being measured: see, contest and take their own record.
- What the module keeps about the person and for how long
- Who looked at their time, when and for which period
- Adjustment requests with justification and decision tracking
- Accepted policy and acceptance date
- Download a copy of one’s own data
Governance
What makes tracking transparent and proportionate.
- Tracking policy with versions and a template text
- Time recording locked until the person accepts the current version
- Acceptances recorded per person and version
- Trail of who looked at individual data, the same one the employee sees
- Who sees whom, with the option to see only totals without opening the person’s day
- Retention periods for sessions and audit set by the company
Find the right plan for Team Time Tracking
Compare the modules and choose the setup that fits your operation.